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Bid Number: 19 0828
Category: Invitation for Bids
Status: Closed

The Town of Vinton 
Vinton, Virginia
September 13, 2019

In June 2019, the United States Environmental Protection Agency (EPA) selected the Town of Vinton (THE TOWN) to receive a Community-Wide Brownfields Assessment Grant.  This federal funding is dedicated to the assessment of sites potentially impacted by hazardous substances ($180,000) and petroleum ($120,000) and will be used to develop a brownfields site inventory and database, conduct Phase I and Phase II Environmental Site Assessments (ESAs), prepare related work documents, plan for potential site response, clean-up and redevelopment actions, and other associated grant activities, such as program administration and community engagement.

The purpose of this Request for Proposals (RFP) is the procurement of professional environmental consulting services to be performed under the above-referenced EPA grant funding to support Vinton’s Brownfields Redevelopment Program.  

THE TOWN will receive sealed proposals until 3:00 p.m. on Friday, October 11, 2019.

Submittals must be addressed to Mr. Richard “Pete” Peters, Assistant Town Manager and Director of Economic Development, and delivered by parcel post or hand delivery to:

The Town of Vinton 
 Department of Economic Development 
 311 South Pollard Street
Vinton, VA  24179 

Submittals received after the above time and date will not be considered and will be returned to the Offeror unopened.

All inquiries regarding proposal format or submittal procedures shall be directed to Richard “Pete” Peters via phone: (540) 343-1508 or Email.  No other contacts with the Town of Vinton shall be made during the solicitation period.

Scope of Services
The successful Offeror shall furnish all labor, materials, tools, equipment, supplies and incidentals, required or implied, for the complete and satisfactory performance of environmental consulting services as defined by the following tasks:

Task 1 – Cooperative Agreement Oversight and Community Engagement:  Provide assistance to TOWN staff with Oversight Activities integral to achieving the purpose of the grant, such as program development, performance monitoring, preparing quarterly and annual program reports, property reporting through EPA’s Assessment, Cleanup and Redevelopment Exchange System (ACRES), preparing financial status reports, and administering project closeout.  With regard to Community Engagement Activities, the consultant will provide technical assistance and coordination with TOWN staff to engage and maintain interaction with stakeholders throughout the project period. Primary activities include, but are not limited to, (1) developing news releases for local media and content for special brownfields pages on the TOWN’S websites to provide project updates, post reports and summaries of findings, and cite success stories; (2) preparing educational / outreach materials describing the program and its benefits to property owners, developers and citizens; (3) conducting windshield tours for prospective developers; and (4) facilitating advertised public informational meetings for affected residents and businesses approximately once per year, or three (3) total.

Task 2 – Brownfields Inventory Mapping / Database, Preliminary Site Characterization, Eligibility Determination, Prioritization and Access Coordination: Prepare and maintain a GIS brownfields site inventory map and database to include candidate sites within TOWN limits.  Assist staff in evaluating inventoried properties, which will be characterized, prioritized, and selected for assessment from a pool of candidate sites. Upon final site selection by staff, consultant will prepare preliminary documentation as required by the EPA Brownfields Program to confirm site eligibility with EPA, and, when applicable, with Virginia Department of Environmental Quality (DEQ) for petroleum sites.

Task 3 – Environmental Site Assessments (ESAs)
a. Phase I ESAs:  Upon receiving favorable eligibility determinations and access from property owners, consultants will conduct Phase I ESAs for both hazardous and petroleum sites. The ESAs will be completed consistent with ASTM E1527-13, which meets EPA’s latest All Appropriate Inquiry standard. Actual number of Phase I ESAs conducted by consultants will depend upon varying cost considerations such as site size, past uses, and number of Recognized Environmental Conditions (RECs). TOWN staff will provide assistance in securing access, monitoring activities, and reviewing and submitting reports for EPA approval upon completion of each Phase I ESA.

b. Phase II ESAs:  Based on the Phase I ESA results, sites will be evaluated to determine which eligible properties require Phase II ESAs, including collecting soil and groundwater samples, performing laboratory analyses, and preparing summary reports with recommendations for further action, if warranted.  Actual number of Phase II ESAs to be conducted by consultants will depend upon varying cost considerations.

c. Project Work Plans:   It is anticipated that some assessed sites will require project work plans and quality assurance documents, including a generic Quality Assurance Project Plan applicable to all sites, Site Specific Sampling & Analysis Plans, Site Eligibility Determination Requests, Property Profile Forms, and other related documents.  Actual number of project work plans to be prepared by consultants will depend number of sites evaluated based upon varying cost considerations.

Task 4 – Preliminary Planning for Remediation and Redevelopment: For some sites, preliminary remediation plans may be required to review alternatives for further environmental investigation and/or remediation if warranted.  Preliminary cost estimates will be developed for each alternative and an evaluation report will be prepared and coordinated with EPA and DEQ (where required) for concurrence and approval of any proposed remedial actions.  Consultant will also assist TOWN staff in working with stakeholders to conduct preliminary redevelopment planning for specific target areas and/or sites, incorporating cost-benefit analyses to determine best reuse and economic potential of the sites, informing citizens of site findings, and gathering input for redevelopment plans.
Publication Date/Time:
9/13/2019 12:00 AM
Closing Date/Time:
10/11/2019 3:00 PM
Contact Person:
Richard "Pete" Peters
Download Available:
YES-Entire RFP in Related Docs
Related Documents:

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